Grafton Public Library Trustees Meeting Minutes
April 21, 2016, 6:30 pm
Attending:† Bob Donald, Andrea Dunmire, Lucia Corwin, Deborah Toomey, David Whittall, and librarian Michelle Dufort.
Public Comment: No public in attendance
Bob Donald brought the meeting to order at 6:50 p.m. The minutes from March 17, 2016 were approved.
A new Atlas of the World has been donated courtesy of the Lucy Daniels Fund and Bill Brown. Bill will make a stand for its use which will reside in the room holding the non-fiction. The Board expressed their thanks for these gifts.
A gift of 95 Keurig coffee pods for the Library coffee machine was donated by library volunteer Heather Cagney. People have been enjoying a cup of coffee as they sit and read in the Library and this donation will keep us well supplied. Thank you.
Kent Haskell will start painting the Library on May 8th.
Bob Donald spoke glowingly of the Four Seasons family concert that was held Saturday, April 9th. The music was exceptional and the musicians interacted with the audience. It was attended by 22 adults and 2 children. The Board expressed gratitude to the Windham Foundation for funding the event and would love to host it, perhaps in conjunction with the Grafton Elementary School, if funded next year.
The cataloging for automation is now completed through the adult fiction authors beginning with the letter J. Michelle did not attend the Library World meeting which would have required 4 hours of travel, preferring to continue with the automation work. Staff knowledgeable about Library World can all be reached by e-mail and Michelle felt that not attending would be a better use of her time this year.
Michelle will take the last two weeks of June for vacation. Angel Squiers-Restino and the volunteers will be covering the Library hours. If no coverage is available, the Library would have to be closed. This was approved by the Board.
The TIAA and Stevens Funds have continued to rebound in March from the market downturn. Bob reminded the Board that the next meeting will begin at 6 p.m. because Barbara Friedman will make her annual presentation to the Board on the status of the Library investments.
The Libraryís budget looks good, with less money spent on snow removal and heating this winter. The excess funds were unanimously allocated to provide the Library with a new telephone with an answering machine ($99.99) since the current phone shorts out, losing some calls. A special sign with moveable letters ($134.50) to notify residents of special events was also approved.
Building and Grounds
Andrea met with Don Dougal regarding planting trees on the Kidder Hill Road side of the Library lawn. The Library will not be required to plant them since they will be planted by the seller to ensure survival and replacement coverage. Some small fee may be required of the Library.† Discussion then centered on plantings of native plants under the new trees. Concern was expressed about upkeep and any plantings should be very low maintenance.
As discussed earlier in the meeting, painting will begin on May 8. Concern was expressed regarding its completion by the Memorial Day ceremonies. If thatís not possible, the side facing the park and ceremony area should be completed first. Mr. Haskell had indicate that the painting should be done in two weeks, weather permitting. Chris Wallace will be contacted regarding the date of the Grafton Memorial Day festivities.
Grafton Cares and the local knitting group would like to donate books in memory of Sandra Morrison. Lucia asked what Michelleís thoughts were as to the kinds of books that would be appropriate and circulate well. Michelle suggested cooking and knitting books would be good and that each group could recommend what book(s) they would like purchased. She asked that the books be purchased by the Library through Brodart so they will arrive already catalogued.
The Volunteer Brunch to thank Library volunteers will be held on Sunday, June 5th at 11 a.m. Bob will once again make his annual quiches. Michelle will send out the list so Board members can register for various tasks.
The Confidentiality and Safety policies need updating. Michelle will send out electronic copies
for review and modification.
The Fall Book Sale was discussed regarding future book disposal, transport to recycling, and ways ensure a smooth ending. Last year was very difficult with the BF recycling not able to receive the books and finding temporary book housing for only a couple of weeks. Weíll also need to be sure that the dots used to mark the books to be kept are very obvious. Many dotted books were inadvertently sent to recycling. Andrea suggested that other organizations hosting book sales be contacted to see if they would like our extras for their sale.
The flower urns need to be planted with flowers before the Memorial Day celebration. Lucia indicated that she would be happy to do this and will save the receipts.
The meeting adjourned at 7:35 p.m. The next meeting of the Board will be May 19, 2016 at 6:00 p.m. for the Board with Barbara Friedman, and the public meeting will begin at 6:30 p.m.