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Grafton Public Library Board of Trustees Meeting

Monday, April 28, 2025, 10:00am

Hybrid Form

Present: Mary Beth Culver, Jay Maciejowski, Lucia Corwin, John Saroff and library director Michelle Dufort

Call to order:  10:04 am 

Public comment:  none

Approve minutes from last meeting:  Approved

Treasurer’s Report:   

We are doing fine with both our income and expenses.  Michelle recommended trustees contact select donors to encourage contributions to the annual appeal for the current fiscal year, as well as for the coming year. We have not met our budgeted annual appeal goal for this FY yet. Galen will begin transferring budgeted funds from the endowment accounts to checking in increments.

Librarian’s Report:  

The Sled Dog Program was a smashing success for both kids and adults.  We had over 35 attendees.  Summer Performer’s Grant has been approved and funds will be coming soon.  The Nature & Books Discussion Series will be on hiatus until September.  A list of the books they have enjoyed is available to all library patrons.  An Afternoon of Poetry on April 13th with Grafton poet Nancy Richardson hosting had 11 attendees - with positive feedback from all.  The Walks of Wonder will begin in May and Melissa Hooke will offer a watercolor workshop in June for both teens and adults.  Partial 2025 grant funding has been restored to states from the Institute for Museum and Library Services, as per the most recent communication from the VT Dept. of Libraries. Full financial implications are not yet known, but any reductions will most likely impact our inter-library loan resources (courier grant).

New Business:  

We are still looking for a roofer to assess the shingled roof on the addition. Michelle will put a notice in the Grafton regarding building use policies. The community room policy will need to be reviewed and updated before this notice can be posted in The Grafton News.

The fiscal year is ending on June 6 and it is time to review a draft budget for fiscal year 2026. Mary Beth will send the form for the librarian’s performance review to trustees. Performance reviews are scheduled and completed before any budgeting decisions are made regarding salary.

Old Business: 

We have various small(ish) building repairs that still need to be taken care of that are listed in Michelle’s librarian’s report.  The trustees decided that we would hire one worker to handle all the maintenance/repair jobs instead of using volunteers or trustees for the work, as has been done in the past.   Jay will talk to Galen about contacting people who do repair/maintenance work. Michelle will share a pared down list of the work with Jay and Galen for their use contacting workers.

Next Meeting: June 2, 2025, 10:00 am

Adjournment: 10:51 am