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Grafton Public Library Board of Trustees Meeting

April 29, 2024

Zoom Format

In attendance: Mary Beth Culver, Michelle Dufort, Jay Maciejowski, Kathleen Pajcic and John Saroff

Call to order: 10:02 am  

Public comment:  none

Minutes from last meeting:  Not approved.

Treasurer’s Report: 

Kathleen contacted TIAA reps to make a transfer of $15,000 from the main trust fund to checking in late April/early May and the reps are working on it. She will make another transfer in mid-May and a third in mid-June, until the allotted transfer amount for FY24 is met. The transfer from the Jerry Steven’s fund will take place in mid-June as well.

Work is in progress on the draft FY25 budget and it will be presented at the June meeting for review.

Librarian’s Report:  

Michelle shared Steven Nolan’s plans for a memorial bench for Dennis Hunt to be placed on the library porch. The bench was approved by the trustees.

HB inspected and cleaned the furnace. No issues.

The next Neighbor to Neighbor (N2N) Lecture Series on April 28 with Harry Hudson: Intimacy of the Acoustic Guitar was very well received with 18 people in attendance and 4 dogs. Next offering to be firmed up and scheduled is a program about current events/social issues/politics in Europe on August 28 in the evening. John Saroff suggested we explore having some of the local organizations/businesses do a N2N presentation. 

The Nature & Books Group will meet for the last time on May 22 before taking a summer break. It will resume in the fall—in October.

Michelle will be physically out of the library for medical reasons from June 24-roughly July 24. Volunteers and Angel Squires will take care of basic operations at the library building. Michelle will be working from home after a week’s recovery (more or less).

New Business: 

The board reviewed the bids submitted for the three projects: porch, emergency door and replacement and insulation of attic doors and stairwell. They also reviewed one bid for the electrical work. Michelle is to contact H.B. Energy for another bid on the electrical projects. Michelle is to contact bidder Rich Leavy to ask him for references. Rich is the only person who bid on all three of the projects named. The other two contractors bid on portions of the work. After reviewing references, the board will have an emergency meeting to make a decision about the bid selection for the three projects. The electrical work will wait for another bid or two.

Old Business:

The board will conduct performance evaluation for Michelle in preparation for the adoption of the FY25 budget, with payroll figures included.

The draft of the FY25 budget will be available at the June board meeting.

Next Meeting:  No meeting on May 27—Memorial Day. The board will meet on Monday, June 3, at 10am. Please contact Michelle ASAP if you are not able to meet on this date.

Adjournment: 11:10 am

Minutes Respectfully Submitted by Michelle Dufort