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Grafton Public Library Trustees Meeting Minutes

December 15, 2016, 6:00 pm

 

Attending:Bob Donald, Lucia Corwin, Andrea Dunmire, Deborah Toomey, David Whittall, and librarian Michelle Dufort.

Bob Donald called the meeting to order at 6:06 p.m.

Public Comment: No public in attendance

The minutes of October 20th were read and approved.

Librarianís Report

Michelle reported that a new member, Laurie Danforth, has joined the Spanish language group. She is very fluent and the class is delighted to have her participation.

The Experiencing Loss group remains active and will meet on December 21st. A special program is planned to remember those that have died.

All the end-of-year town reports have been completed and sent to Kim Record.

The Vermont Country Store has donated $200 to the Library. The Board was very pleased and appreciative of their support.

The Windham Foundation, courtesy of Suzanne Welch, donated $1,000 to the Library as well. Her note was very warm and specifically mentions the good work Michelle, Angel and the volunteers perform. Her kind words regarding the Board were also appreciated. Deborah will write a personal note on behalf of the board thanking her.

A newly formed investment group sponsored by Chappy Matt is meeting in the Community Room at 10 a.m. on the second Wednesday of each month. Michelle attended the first meeting and may sit in on others as the Library representative.

Treasurerís Report

Library spending is trending below budget so far this year.So far, the Library has spent 36% of the annual budget, with 46 % of the fiscal year now passed. The entries for Building Services were for the pumping of the septic system and repainting the Library signs.

While costs for the Librarianís health insurance are covered by the Stevens Fund, Bob will verify the insurance premium cost increases budgeted this year to make sure sufficient funds are available to cover expenses.

The Board unanimously approved a holiday bonus of $150 for Angel Restino. She works hard, volunteers hours to the Library, and also keeps the Library clean. Thank you, Angel for all your efforts on our behalf.

Building and Grounds

The storm door on the side of the Library facing the street needs to be removed, as it is non-functioning.Bob Donald has offered to remove it, as well as to winterize the outside water spigot.

 

Other Business

 

Bob Donald submitted a draft Annual Appeal letter that was approved by the Board. The only suggestion was to increase the font only if the letter remained one page.

 

The next meeting will be Thursday, January 19, 2017 at 6 p.m.

 

The meeting adjourned at 6:45 p.m.

 

Respectfully submitted,

 

 

Deborah Toomey,

Secretary