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Grafton Public Library Trustees Meeting Minutes

December 21, 2017

Attending:   Bob Donald, Andrea Dunmire, Deborah Toomey, and David Whittall

Bob Donald called the meeting to order at 6:10 pm.

Public comment:  No public in attendance.

The minutes of the November 16, 2017 meeting were read and approved.

Treasurer’s Report

With the Library through 47% of the year, we are right on budget.

Donations from the Annual Appeal are beginning to arrive. Of special note are two from Windham Foundation Trustees Liz Bank and Suzanne Welch which will certainly help us attain our goal. The Board expressed appreciation to these Windham Foundation trustees for their generosity.

Request for Additional Tax Funds

The request for additional Library Funding has been approved by the Town Select Board. Bob Donald attended the Select Board meeting as well as a special meeting regarding funding of the Grafton Fire and Rescue and the Library. Because Bob spoke up and indicated that we would take the funding request to the floor at town meeting if it were not approved, the Select Board approved the full $5,000 request. The Library Board thanked Bob for his efforts.

Librarian’s Report

The Grafton Community Christmas Festival December 3rd events at the Library were well attended with over 30 people coming for Santa and story hour. Bill Toomey’s storytelling was also well attended, but most attendees were adults.

The Board discussed the library automation and are looking forward to its completion. It will be nice to have an automated catalog for readers. We understand that it’s been a monumental task.

The Board is pleased that the Bodman’s will continue to support the Dorothy Canfield Fisher book awards.

Building and Grounds

Deborah or David will contact Galen Pinkham regarding the shades for the non-fiction room. They’ll follow up on when he anticipates their installation and the questions posed by Michelle. If in the area at the time of installation, Deborah can come down to the Library, if called by staff or volunteers, to monitor the installation.

The lighting was discussed. The lights are old and we’ve recently had several problems with them. This topic should be discussed at a future Board meeting. Once automation is complete, the Board would also like to revisit planning painting and remodeling the main reception area.


New Business

The Board unanimously approved Christmas bonuses for Angel Squires-Restino ($150), and Michelle Dufort ($300). We are most appreciative of all their hard work this past year.

The next Board meeting will be January 18, 2018 at 6 pm.

The meeting adjoined at 6:45 pm.

Respectfully submitted,


Deborah Toomey, Secretary