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Grafton Public Library Board of Trustees Meeting

Monday, January 26 10:00 am

Zoom meeting: Michelle Dufort, Mary Beth Culver, Lucia Corwin, Galen Johnson, Jay Maciejowski

Call to order: 10:00 am

Public Comment:

Appreciative note with check from the Windham Foundation was read aloud.

Approve minutes of last meeting: Approved.

Treasurer’s Report: Financial report is up to date. The budgeted goal for the annual appeal is nearly met.

Librarian’s Report: Both the 2024-2025 financial report and narrative report have been submitted to Town Hall for inclusion in the Town Report. The Public Library Annual Report will be finished by the deadline of March 2, 2026.The select board has approved our request for increased tax support for FY27. We received the Grafton Improvement Association grant for funds to replace two computers and one of the air purifiers. All will be purchased soon. Michelle will be attending a training session for the HUD grant application with the DOL on January 28, 2026. We received the courier grant for FY26 and the funds have been deposited. Nature and Books Discussion Group on Zoom has had three meetings so far and will continue through April. The Banned Book Club will continue through the summer. On January 11th, we had our first Puzzle Challenge which was a great success. Hopefully, we can have another one in February or March.

Old Business:

We are applying for a HUD grant to cover major building repairs. Michelle has edited the letter of approval for the HUD grant drafted by Mary Beth on behalf of the Board, and it was approved. Michelle will send the final version with minor edits made by the board at the meeting to Mary Beth for review and then use it as a template document when meeting with town administrator Morgan about the letter of support required from the select board for the HUD grant.

New Business:

Our volunteer policy as well as the policies for Building and Grounds Use and Equipment Use are being reviewed and revised. Michelle shared proposed updates to the Building and Grounds Use policy and they were discussed and further revised by the board. Michelle will add the proposed board revisions to the draft revision of the Building and Grounds Use policy and share for consideration at the next board meeting. Michelle was also asked to share with the board the existing Equipment Use Policy as well as the forms that non-library groups sign for both Building and Grounds Use and Equipment Use, so they can be reviewed at the next board meeting as well.

Next Meeting: February 23, 2026, 10:00 am