Grafton Public Library Board of Trustees meeting
July 3, 2020
Board Members present on Zoom: Chair Mary Beth Culver, Jay Macejowski, Sue Allen, librarian Michelle Dufort
Public: Liisa Kissel for the VSO, Charlie Carta for the Grafton Historical Society
Called to order at 6:02 p.m.
Charlie described for the Board an event the Grafton Historical Society hopes to hold possibly on Labor Day weekend on the Library lawn. This would be the second annual Tractor Show, with a limited number of tractors on the lawn for public viewing and potentially food/vendor sales. Charlie was not asking for Board approval at this meeting, but will come back closer to the event date with a more concrete proposal for consideration. He assured the Board that the proposal will conform to Covid-related requirements.
The minutes of the May 28, 2020 meeting were approved.
Treasurer’s report: The Library is well under budget for the fiscal year, which ended in June. We received a number of contributions totaling $2,150 from March through June. Investments are holding steady.
Librarian’s report: Inter-library loan has re-started throughout the state. Two children’s programs are planned in conjunction with the Nature Museum. Curbside service during the pandemic has been very successful.
Liisa, on behalf of the VSO, asked the Board to approve a request for three musicians to perform a free, one-hour concert for the public on the Library lawn on Aug. 16, 2020. The VSO will ensure all Covid-related regulations are met, including controlling crowd size and monitoring social distancing at the event. The VSO will provide a certificate of liability insurance. The event will be canceled in the event of rain. The Board approved the request.
The Board spent a good deal of time going over revision of the policy governing use of building and grounds in light of Covid precautions. That policy was approved and will be posted on the Library’s website (www.graftonpubliclibrary.org).
In addition, the Board also revised a phased reopening policy for the Library as the state eases restrictions from the Covid pandemic. This policy was approved by the Board so Michelle could begin to move forward with the plan [the Library will reopen on a carefully regulated basis as soon as safety measures are put in place inside the building; the public will be notified when that happens], although Jay will edit the final document before it is posted on the Library website.
The Board noted that either/both plans can and will be changed if conditions related to the pandemic – or any other situation – warrant that change.
Building: Jay is getting bids for new carpeting in the Library.
Meeting was adjourned at 7:42 p.m.
Next meeting will be held on Thursday, July 23, 2020 at 6 p.m., most likely a virtual meeting on Zoom.