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Minutes
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Grafton Public Library Trustees Meeting Minutes
June 15, 2017 6:00PM
Attending: Bob
Donald, Andrea Dunmire, Lucia Corwin, Deborah Toomey, and librarian Michelle
Dufort
Bob Donald called the meeting to order at 6:07 pm.
Public comment: No
public in attendance.
The minutes of the May 18, 2017 meeting were read and
approved.
Librarian’s Report
Michelle had just returned from the VERSO training session
in Berlin, VT and reported about it. She was very disappointed with the trainer
sent from the company. What was usually a 2 day training was condensed into
only one and the presentation seemed fragmented. When other librarian attendees
asked questions, they were in audible and the presenter did not repeat the
question, merely answered. Hence many participants were unable to determine or
understand the value of the response. The training was overcrowded as well.
Since the Department of Libraries is still negotiating with Auto-Graphics, the
system parameters are still undetermined.
All in all, it was a disappointing day.
Michelle was unable to book a balloon artist for the
Community Party this year, but has been successful in obtaining a fiber artist.
The children in attendance will be
invited to make bracelets.
Treasurer’s Report
The 94% of the budget has been allocated. Discussion ensued
regarding the health insurance costs. Health
insurance will likely increase next year. The library has been reimbursed by
the town for an overcharge on health insurance. Michelle has had multiple
conversations with Kim Record regarding the building insurance. At present, it
appears that the building insurance is under budget this year and no bill will
be due until next fiscal year
Monies have been transferred from the Library TIAA-CREF
account and the Jerry Stevens account completing the FY drawdown.
Building and Grounds
The Board concurs that the Library grounds have never looked
better thanks to Sarah Yarosevich. The new picnic table is lovely and has been
coated with tung oil and it will require annual maintenance.
The porch needs painting this year and Michelle with check
with Ray Liasi who has painted it in the past.
Volunteer
Appreciation
The Board reviewed the list of
tasks that needed to be done in light of David’s being away. Michelle will make
the coffee that Deborah will provide. Lucia will help set up for the event and
will obtain the china and silverware from the Chapel. Other board members
affirmed that they would complete their tasks and would be at the event by
10:30. Lucia will be working across the street.
Strategic Planning
Lucia and Andrea went to Chester to meet with them regarding
their strategic planning process and returned with good suggestions and
examples. When it comes to doing the community survey for Grafton, we will use
the annual appeal mailing list to send out the survey, but also host the survey
on Survey Monkey. Michelle will not be able to assist with Survey Monkey, so
Andrea, who is somewhat familiar with it, will do it.
Chester sent out a mailing to community leaders requesting
their participation. Grafton will do something similar. A notice will be placed
in the Grafton News asking if those interested in participating contact Andrea.
We want to make it clear that we are open to suggestions for improvement.
Deborah will draft the notice for the next Library Board meeting for input and
approval.
Deborah will send Diana Toomey’s files from the previous
strategic planning process to the entire board.
The next Board meeting will be on Thursday, July 21, 2017 at
6 pm.
The meeting adjoined at 7 pm.
Respectfully submitted,
Deborah Toomey, Secretary