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Minutes
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Grafton Public Library Trustees Meeting Minutes
March 17, 2016, 6:30 pm
Attending: Bob
Donald, Andrea Dunmire, Lucia Corwin, Deborah Toomey, David Whittall, and librarian
Michelle Dufort.
Public Comment: No public in attendance
Bob Donald brought the meeting to order at 6:35 p.m. The
minutes from February 18, 2016 were approved.
The first order of business was to discuss and choose
officers for the year. Bob was unanimously re-elected chair and treasurer.
Deborah agreed to continue as secretary
Librarian’s Report
Michelle reported that the automation of the adult
collection has been completed almost through the D’s with over 2,427 books
entered so far into Library World On-line. As she enters books she is
comprehensively weeding the collection removing books that are no longer needed.
Michelle will attend the Vermont Department of Libraries Mid-State Library
World day in April to gain information regarding the system in use for the
on-line catalog.
The program, Support for People Experiencing Loss sponsored
with the Brattleboro Hospice continues to be well attended with 8 participants
on March 16th. The February Book Club had 17 people attend to report
on animal stories they had read. The topic for March will be “In Foreign Lands.”
For the after school program, twelve children are registered. It is proving to
be very popular with parents who can pick up children at the end of the 3 hour
session and head to the Grafton Cares monthly dinner.
Michelle will contact Computers by Ken to see whether
upgrading to Windows 10 should be done. She also will pay him for technical
support regarding printing issues from the Yahoo site. The board discussed
replacing the laptop she uses and using the old wiped clean laptop for the
catalog. No decision was made.
Trivia night on March 14th at the Grafton Inn
Phelps Barn netted the library $174. The Library trivia group did very well,
making the final playoff. The Board thanks all who participated.
Joanna Genova has provided posters for the Four Seasons
family concert to be held Saturday, April 9th. Michelle has
contacted the Grafton Elementary School, The Grafton News, and will distribute
publicity to local news outlets.
Treasurer’s Report
The TIAA and Stevens Funds have rebounded from the market
downturn. The Stevens family has sold the property on Stagecoach Road and has
not yet contacted the Library regarding a tangible memorial for Jerry.
The Library’s budget looks good, with less money spent on
snow removal and heating this winter. Transferring any excess funds should be discussed
at the April Board meeting once the majority of winter expenditures will be
completed.
Building and Grounds
Many thanks to Charlie Carta who repaired the entrance door
so that it no longer scrapes on the flagstones. The door now swings freely allowing
easy entry.
Once again, the Board commented on the fine job that Melvin
Rice performed on tree removal. The Library lawn looks as if the trees were
never there.
Michelle has not had the opportunity to meet with John
Turner again regarding his suggestions to improve the efficiency and usefulness
of the circulation area. The old architectural plans may provide other
suggestions.
The painting of the Library’s exterior is weather dependent
and will begin once we have reliable warm weather.
Other Business
The Confidentiality and Safety policies need updating. Michelle
will send out electronic copies so the Board can update and vote on them next
month.
Michelle reported that we have a good number of volunteers.
Most prefer to volunteer during morning hours and fewer want afternoon,
evening, or Saturday assignments. Angel Restino’s willingness to cover some of
these less popular hours is very much appreciated.
The flower urns need to have the dead material removed in
preparation for spring. In addition, they need to be painted before new flowers
are planted. Lucia indicated that she would be happy to remove the flower
debris.
The meeting adjourned at 7:10 p.m. The next meeting of the
Board will be April 21, 2016 at 6:30 p.m.
Respectfully submitted,
Deborah Toomey
Secretary