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Minutes
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Grafton Public Library Trustees Meeting
Minutes
March 19, 2015
Attending:
Bob Donald, Andrea Dunmire, Lucia Corwin, Christopher Schemm, Deborah
Toomey and Michelle Dufort
Bob Donald brought the meeting to order at
6:35 p.m. and welcomed our newest board member, Andrea Dunmire.
Public comment on the upcoming To Kill a
Mockingbird program from Bob Bason was shared. He said, “Great program. I wish
I were there (in Grafton) to participate.”
The minutes from the February meeting were
approved.
Librarian’s
Report
In addition to the above mentioned program,
another program co-sponsored by Grafton Cares presented by the Brattleboro
Hospice will be “Support for People Experiencing Loss” on two separate dates,
Wednesday April 8th at 10:30 a.m. and Wednesday April 15th.
Summer Encore Theatre is slated for a July 24
performance at library: Every Hero has a Story. Because of the theme, Michelle
will contact the Fast Squad regarding home town hero attendance. The library will again have a booth at the
Town Party, tentatively scheduled for July 25.
Plans are underway to schedule children’s performers (Spring Peepers)
for the Party as well as offering pop-up library and crafts.
Building
and Grounds
Volunteers did not work out for the gardening
needed at the library and Michelle suggested requesting Kate Anderson who works
on the gardens for the Windham Foundation to ask for her help, particularly
spring and fall with the heavy work. Bob indicated that he would talk with
her. The library would pay for the mulch
and Kate’s time.
Contact has been made regarding getting the
dips in the library lawn filled in. The individual will be contacted again and
it would be ideal if this could be completed and seeded prior to the Memorial
Day activities that take place on the lawn.
The Windham Foundation graciously provides
plants for the library gardens and urns. They have also mowed the lawn. Bob
will check to see if they will provide this again this year.
The Brattleboro Reformer mailbox has been
damaged due to snowplowing this year. Deborah will contact the Reformer to get
a replacement.
A structural engineer needs to be contacted
regarding the floor in the reading room and Bob will follow up. The library
will need a new circulation desk once automation is complete. The current desk
will be too crowded with the scanner and computer that will be needed. There is
little space as it is. Lucia suggested that we ask a local architect about
floor plans and how to plan the reading room and circulation area.
Automation
Project Update
Work has now been completed through ‘L’ and
Angel is entering this as fast as she gets them. Michelle anticipates that
after another month with the children’s materials, they will begin scanning.
Treasurer’s
Report
The library is within budget so far. Funds
have yet to be withdrawn from the Jerald L. Stevens Memorial Fund. The town
bills the library quarterly for the items covered under the Stevens Fund and
the funds will be transferred for this purpose when needed.
Information on the Grafton Library combined
accounts with TIAA CREF were distributed at the meeting. Barbara Friedman, the
manager at TIAA CREF will meet with the Board in September to review the funds
and the investments. The stock market has been strong and the investments have
done well.
Strategic
Plan
A strategic plan will not be started until
automation is completed. The structural issues of the building can be included
in the plan. A survey of the Grafton community can be done on what expectations
are for the library prior to any renovations.
Personnel
Policy
The Policy needed to be updated to reflect the
health insurance that we now offer. A new paragraph was added and approved:
Health
Insurance
The Library
Director is eligible to participate in the Medical Insurance plan offered
to Town of Grafton employees. The employee is
responsible for paying 15% of
premiums, the Library the remaining 85%. The
employee portion of the premium
is deducted from gross pay as part of the
bi-weekly payroll processing.
Other
Business
The Library has received a request from the
Grafton Historical Society to review old files and information. The board
agreed and will be pleased to be present when this happens. All Board members
thought that we needed more information about the history of the Library
building and would be interested in participating with them.
Respectfully Submitted,
Deborah Toomey, Secretary