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Grafton Public Library Board of Trustees Meeting

Monday, March 24, 2025

Call to order: 10:00 am

Public comment: none

Approve minutes from last meeting: approved

Treasurer’s Report: The budget is in good shape and on track for this year. Snow removal was up considerably from last year, but Ivor has been reliable and has done a good job. If we decide to fix the back roof or paint the building, we would have to look at fundraising. The trustees were in favor of staying with TIAA as our investment firm while John & Galen look into other options that may have lower fees.

Librarian’s Report: There are two programs scheduled for April, the sled dog program and a poetry reading. It is uncertain as to how our library services may be impacted by the Federal cuts in funding. ALA will post the changes as soon as they are released. We may have to make changes to our inter-library loan service if funding is eliminated.

Old Business: Work has been completed on the VLCT insurance recommended repairs and improvements from the 2023 audit. We now have new fire/smoke detection alarms. Emergency lighting and exit signs are repaired and an additional light in the basement has been installed. We still need to consider an upgrade of our electrical box to 220.

New Business: The trustees need to prioritize the next building project. Lucia will call her roofer for an assessment of the condition of our current room & an estimate on replacement. Michelle will generate specs so that bidders give us comparable information. If the roof is in good shape we will be getting estimates for painting the building, however the roof is the top priority at the moment.

The time table for the next annual appeal was discussed and it was decided to send the letter out before Thanksgiving, a month earlier than in the past.

Web page upgrade continues to be on hold as this will be fairly expensive, will require a great deal of time, and our current webpage is functional.

Next Meeting: April 28, 2025 at 10:00 am

Adjournment: 11:09 am