Grafton Public Library Trustees Meeting Minutes
May 18, 2017 6:00PM
Attending: Bob Donald, Andrea Dunmire, Deborah Toomey, David Whittall and librarian Michelle Dufort
Bob Donald called the meeting to order at 6:00 pm.
Public comment: No public in attendance.
The minutes of the April 25, 2017 meeting were read and approved as ammended.
Sarah Yarosevich has done an excellent job weeding and cleaning up the Library gardens. On her own initiative she contacted and solicited donations for flowers and work time from Jaime Gregory. She has done an outstanding job and the Library grounds look lovely. Thanks to Jamie’s work, a location for a picnic table under the trees is now available. Thanks to all who donated time and money to make the Library look lovely.
Michelle attended the Vermont Library Association meeting in Killington today and gave a brief report to the Board about what transpired. Constant Contact, a listserv company, may prove to be a good idea for the Library to help with the electronic mailings. While Michelle paid her own funds for this, the Board would like to her request reimbursement. It will cost the Library some funds, but will prove worth it in the end, Michelle believes. Electronic mailings from the Library are difficult and this should make them easier.
Launch day for Auto-Graphics VERSO, an integrated library system, will be August 1st. The first libraries will migrate at this time, and the system is currently being Beta tested by two Vermont libraries who will develop a manual for other libraries to follow. A meeting regarding migration to this replacement for Library World Catalog will be held in mid-June at Mid-State Library in Berlin. Michelle took the opportunity to talk to the Auto-Graphics representative about migrating the Grafton Library.
Michelle has booked a balloon artist for the Community Party this year.
The Board discussed where the donations for the Library’s flowers and grounds should go. Miscellaneous Income and can be disbursed through Building and Grounds.
Andrea and David should complete the forms for TIAA-CREF. Their information was overlooked when they were elected to the Library Board.
The 86% of the budget has been allocated. The Library overpaid for health care and a refund is due before the end of the fiscal year.
Building and Grounds
Michelle brought up the recent hacking of the Newfane town telephone system with thousands of dollars of calls fraudulently made to the Dominican Republic. Michelle wanted to be sure that the Board was aware of this in case it should ever happen in Grafton. The Board may want to ensure that phone hacking is covered in the town’s insurance, which is through Vermont League of Cities and Towns.
Strategic planning was tabled until the next meeting when Lucia Corwin will be in attendance.
The Board discussed the list of tasks that needed to be done. Everyone selected tasks and the list is attached. If you cannot do the task you selected, please let Deborah or Michelle know ASAP. We will have a Board meeting prior to the event to refine, if necessary.
The next Board meeting will be on Thursday, June 15, 2017 at 6 pm.
The meeting adjoined at 6:57 pm.
Deborah Toomey, Secretary