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Minutes
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Grafton Public
Library Board
Minutes – 5/23/19
Present: Patrick Spurlock, Lucia Corwin, Deborah Toomey,
David Whittall, Mary Beth Culver
Meeting called to order at 5:05pm
Public Comments: None
Minutes of 4/25/19 approved
Treasurer’s Report:
The library is due to make a transfer from the funds. It will be the “standard” quarterly
amount. ~$7000 from the Steven’s fund
and ~14000 from the TIAA fund. Patrick
will coordinate getting the transfers done with Michelle upon her return.
New Business:
Volunteer Brunch: Scheduled
for June 23rd at 11:30
We reviewed the “Manual” from Michelle and assigned tasks.
·
Compile list of volunteers – Michelle
·
Send out invitations – Michelle
·
Supplies: Plan for 18- 30 people attending
o
Flowers & vases – Lucia
o
Sugar bowl, creamer, coffee cups, saucers,
plates, spoons & forks – Lucia will get them from the chapel
o
Napkins – Deborah and David
o
Table Cloths – Deborah & Michelle?
o
Plastic wrap and/or baggies – Deborah, Mary Beth
suggested that baggies may be easier to use for the leftovers.
o
Punch Bowl & glasses – the library has these
o
Tables & chairs – the library has these
·
Food
o
Punch/Lemonade – Mary Beth
o
Coffee/sugar/creamer – Patrick
o
Quiche – Deborah (and tarts too!)
o
Scones/coffee cakes – Lucia coffee cake &
brownies, David scones
·
Set-up – ˝ hour before event – “All hands on
deck” - Patrick, Lucia, Deborah, David, Mary Beth
o
Move bookshelves in non-fiction area
o
Card table, big tables, and chairs moved
downstairs
o
Tables set & decorated
o
Food & beverages set out
·
Clean-up – Again, all hands on deck…
o
Return tables & chairs to upstairs
o
Wash & return dishware to the chapel
o
Return bookshelves to normal location
o
Package any leftovers
o
Wash and store punch bowl & cups
Meeting adjourned at 5:30pm
Next Meeting: Fourth Thursday of the month – Thursday, June
27th at 6:30
Respectfully submitted:
Mary Beth Culver
Secretary