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Grafton Public Library Trustees Meeting Minutes

October 22, 2020

Present:  Jay Maciejowski, David Whittall, Michelle Dufort, Mary Beth Culver, Sue Allen 

Call to Order at 6:04

Public Comment – none

Treasurer’s Report

Sue Allen reported that the library budget appears on track as the fiscal year progresses. We have $11,345 in checking, so we've not needed to make any transfers from TIAA.

      Town clerk Kim Record let us know about an increase for MVP health insurance costs for 2021. Our current monthly total is $663.63. It will be going up to $673.78 per month. Health insurance is covered by the Jerry Stevens' Fund and we have $7,240 to transfer in FY21. This income will more than cover the increase.

      Sue and possibly Michelle are scheduled to meet with TIAA Portfolio Manager and Wealth Management Advisor next week for the Periodic Goal Review.

      Michelle has reached out to one of our foundation accounts to request financial assistance on the new carpeting purchase.

Librarian’s Report

Library programs, including the Tuesday afternoon book group and children’s programming with the GES/Nature Museum, are going well. The library has a number of new patrons from these programs and from folks moving to town. A bid has been selected for carpeting; Ray Lisai will take down the dead crab apple tree for us free of charge; the board agreed that the tree should be replaced.

      Annual appeal letters have been sent and checks are arriving. Note: the library will be closed Nov. 25, 26, and Nov. 30-Dec. 5.

Maintenance

Jay put together a long-range maintenance plan for the library. The list of potential upcoming projects include work on the porch, exterior and interior painting, furnace maintenance and more. Jay asked for other projects that should be added to the list. The board decided that checking the safety of the porch was the biggest priority. Members also hoped to eliminate snowfall on the outdoor ramp to the side door used by patrons with mobility issues, and time interior painting with the installation of the new carpeting.

Minutes:  Approved minutes of Sept. 24, 2020

Adjourned at 7:02

Next Meeting:  Virtual and in-person, December 17, 6pm. No meeting in November.