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Grafton Public Library Trustees Meeting Minutes

September 16 2014


Attending: Bob Donald, Lucia Corwin, Dylan Bate, Christopher Schemm, Michelle Dufort, Deborah Toomey

Bob Donald called the meeting to order at 6:35 p.m. There was no public comment and the minutes of August 21, 2014 were approved as amended.

Librarianís Report

Michelle sent a full report to the board (attached to the minutes). The Hayes plaque needs to be moved from the office to the reading room. Bob indicated that heíd take care of its move.

The annual appeal letter needs to be drafted. Michelle will send previous appeal letters to Deborah who will draft the letter. The board will then review the draft, make changes so the letter will be ready in good time.

Larry Middleton is gravely ill and has been a stellar volunteer at the library. Lucia, who knows Larry well, will draft a letter to him from the board thanking him for his service.

Treasurerís Report

††††††††††††††† This report is deferred until next month. Bob reported that the library made $1,761 at the book sale. We made the amount we had hoped and budgeted for, plus another hundred dollars. There was an extremely large volunteer effort in both setting up and taking down the tables and members of the board expressed their appreciation to the Grafton community on their help and support.

Automation Project Status

††††††††††††††† The time required for the book sale impacted automation progress. However, the non-fiction is almost complete through the 900ís and biographies have been started.

Building and Grounds

††††††††††††††† The new balsam tree will be planted on the library lawn tomorrow, September 17th. Bill Brown, the president of the Grafton Improvement Association, has promised to be on hand to oversee the planting.

††††††††††††††† Michelle reported that the French doors from the handicapped ramp into the library are badly damaged by dry rot and need to be attended to prior to winter. It is likely that the doors will need to be replaced and the small spot of dry rot on the lower left area of frame will also need to be mended.

††††††††††††††† Bob will contact Jaime Gregory again regarding the library lawn.

††††††††††††††† The gutters have all been cleaned in preparation for winter, but will need attendance after the leaves fall.

††††††††††††††† A large bag of salt needs to be procured prior to winter as well; the stairs and walk can be treacherous with ice. Sand and dirt do not work as well and are tracked in.

††††††††††††††† Josh Brown will be contacted and asked to shovel and clear snow again this winter.

††††††††††††††† Michelle will contact the fuel company to see if cleaning the furnace is part of the libraryís oil contract. The furnace should be cleaned prior to the heavy heating season.

Other Items

††††††††††††††† Dylan Bate has been filling in as library trustee, working the book sale and attending meetings. The board expressed their gratitude to him for his extending his service. However, now that school has started, he has less time to devote, and a new board member is needed to fill the position vacated by Kevin Neathawk. Michelle will ask that a notice be put in the Grafton News in News in Brief, rather than the Library Corner in the hopes that it will get more attention.

The board adjourned at 7:35 p.m. and went into Executive Session to discuss the Jerald L. Stevens Memorial Fund.


Respectfully submitted,

Deborah Toomey