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Grafton Public Library Meeting Minutes

September 21, 2017

Attending: Bob Donald, Lucia Corwin, Andrea Dunmire.

Bob Donald called the meeting to order at 6:00 PM.

Public comment:

Grafton resident Galen Pinkham was in attendance at the meeting. He kindly offered to supply roller shades (5) for the main reading room for use in a potential small movie program that has been discussed previously. The Trustees thanked him for his kind offer, and agreed to discuss it with the full Board and Librarian at our next meeting.

Minutes: As a quorum of those Trustees attending the August 17 meeting was not in attendance, the minutes could not be approved at this meeting.

Librarian’s Report: Due to unfortunate illness, the Librarian was not in attendance, and there was no Librarian’s Report to discuss.

Treasurer’s Report: The latest financial report was distributed and discussed. Expenses are in line with budget so far this fiscal year. Minimal money has been required to be withdrawn from the Endowment to date. The Book Sale fell just short of budget. The volunteer support for the Sale was outstanding throughout, and much appreciated.

Building and Grounds: The only subject discussed was the tree remaining in the middle of the Library lawn. Looking to be in very poor health. It was reported that the Town is looking to replace/plant several trees in Town, and this might be an option that should be explored. All agreed a flowering tree ads to the visual appeal of the Library.

New Business: The remainder of the meeting was spent in discussing the Annual Appeal letter and the Strategic Plan. Lucia had drafted a questionnaire regarding the Plan that was discussed. It was suggested, and all present were in agreement, that both should be distributed together, hopefully by the end of October. Deborah Toomey had previously drafted an Appeal Letter that some Trustees have minor suggested edits for. Several edits were also suggested for Lucia’s draft Plan questionnaire. Bob agreed to quickly type Lucia’s draft in a Word document and distribute to all Trustees to review. If necessary, it was suggested that the Board hold a very quick meeting before the next scheduled meeting to approve both letters.

The next Board meeting is scheduled for Thursday, October 19, 2017 at 6:00 PM.

The meeting adjoined at 6:45 PM.

Respectfully submitted,

Bob Donald, Chair